• Full-time
  • Chancery Office
  • Posted 4 years ago
  • This position has been filled

Website The Catholic Foundation of Central Florida, Inc.

Job Title: Executive Assistant
Ministry: The Catholic Foundation of Central Florida, Inc.
Posting Date: October 28, 2016
Closing Date: Until filled
FT/PT: Full-time
Physical Address: 50 E. Robinson Street, Orlando, FL 32801
Brief Description of Job:  

The Catholic Foundation of Central FL is actively seeking a qualified Executive Assistant. Responsibilities include, but are not limited to:

  • Handles a wide range of administrative and executive support related tasks.
  • Serves as support to Executive Team (President/VP of Advancement/ VP of Finance).
  • Maintains positive relationships with key constituents.
  • Is responsible for heavy calendar management, requiring interaction with both internal and external executives and assistants, as well as consultants, to coordinate a variety of staff & Board meetings.
  • Works with the Vice President of Finance to record, prepare and process weekly invoices.
  • Answers phones and direct all incoming calls to appropriate party promptly and efficiently.
  • Communicates and handles incoming and outgoing electronic communications on behalf of the Executive Team.
  • Assists with preparation of presentation materials.
  • Reviews and summarizes miscellaneous reports and documents; prepares background documents and outgoing mail as necessary.
  • Prioritizes and manages multiple projects simultaneously, and follow-up on projects in a timely manner.
  • Arranges travel schedule and reservations for executive team & Board members as needed.
  • Manages special occasions and gratitude gifts.
  • Coordinates annual board retreat.
  • Manages and implements all staff retreats.
  • Responsible for attending and taking minutes for various meetings as needed.
  • Administrative duties and managing calendar for the Catholic Foundation Board Chairman.
Minimum Qualifications:  

The successful candidate will possess the following:

  • 5+ years experience supporting at the executive level
  • Bachelor’s degree preferred
  • Proficiency with Microsoft Office required
  • Must be highly organized, accurate and detail oriented
  • Skilled in taking meeting minutes
  • Ability to work with diverse groups of people in an atmosphere of collaboration and service
  • Excellent written and oral communication skills
  • Possess demonstrated ability to work in a church-related as well as service-oriented environment
  • Bi-lingual is a plus
  • Ability to interact with staff (at all levels) in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality.
  • Strong decision making ability and attention to detail.
  • Works independently with little or no supervision.
  • Well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people and programs.
Application Instructions:  

Qualified applicants may send a completed application, resume,  cover letter, and references to humanresources@orlandodiocese.org