• Full-time
  • Casselberry, FL
  • Posted 4 years ago
  • This position has been filled

Website St. Augustine Catholic Church

Job Title: Parish Administrative Assistant
Ministry: St. Augustine Catholic Church
Posting Date: April 24, 2017
Closing Date: Until filled
FT/PT: Full-time
Physical Address: 375 N. Sunset Drive, Casselberry, FL 32707
Brief Description of Job:  

St. Augustine Catholic Church is actively seeking a Parish Administrative Assistant who enhances administrative effectiveness by providing clerical support to the ministry team in support of the overall parish community.


Responsibilities include, but are not limited to: 

  • Serves visitors by greeting, welcoming and directing them.
  • Maintains security and telephone system.
  • Provides secretarial and clerical services to the pastor, business manager, ministries, and parish organizations.
  • Maintains calendar for pastor, arranging meetings, conferences, teleconferences, and occasional travel.
  • Develops and maintains a filing system for marriage and Sacramental records.
  • Maintains Parish Data System, entering new parishioners and updating system as needed.
  • Serves as parish liaison for Diocesan Shared Accounting Services.
  • Makes necessary arrangements for funerals.
  • Maintains the parish calendar, weekly bulletin, and postings on parish website.
  • Monitors and orders office supplies.
  • Enters contributions into computer program and reconciles with the deposit.
  • Prepares year end contribution statements for parishioners, and donation letters required by the IRS.
  • Schedules office volunteers.
  • Prepares staff meeting minutes and distributes same.
  • Contributes to team effort by accomplishing related results as needed.
  • Keeps lobby and reception area neat and orderly.
  • Maintains confidentiality in all areas of responsibility as required.
Minimum Qualifications:  

The successful candidate will possess the following: 

  • High school degree or equivalent.
  • Three years receptionist experience required including two years database experience.
  • Excellent telephone skills and ability to stay calm in stressful situations.
  • Proficiency with Microsoft Office products, including Word and Publisher; knowledge of Parish Data Systems a plus.
  • Solid organization skills and ability to work independently.
  • Must be bi-lingual in Spanish and English.
  • Ability to read and interpret basic correspondence.
  • Excellent interpersonal and organizational skills.
Application Instructions:  

Qualified applicants may submit a resume and completed Employment Application to Fr. Tomas Hurtado at Frtomas@saintaugustinecc.org.